Privacy Policy
Written to be understood by the person it is about — a distributor, the office, a salesman. It says the same things the app says on the screen where you agree to it.
1. Who we are
Field Scout is a product of Aadishre Technologies — a Udyam-registered micro enterprise, sole proprietorship of Nirmala Parida, at Netaji Nagar, Kaki Gaon Road, Opposite College Road, Koraput 764036, Odisha, India. Under India's Digital Personal Data Protection Act, 2023 (DPDPA) we are the Data Fiduciary for the information described here, and you are the Data Principal.
2. What we collect
| What | Why we need it |
|---|---|
| Your mobile number | It is your login. We send a one-time code to it and it identifies your business. |
| Business name and type | To set the app up for your business and to print your name on a parchi. |
| Your client book: shop names, owner phone numbers, balances | So your salesman can take orders and record collections against the right shop. |
| Your staff's mobile numbers and names | The owner invites each salesman by number; that number is his login and every entry he makes carries his name. |
| Orders, collections (vasooli), receipt numbers and cash-jama entries | This is the record the app exists to keep for you. |
| One location fix when a collection is recorded | So the owner can see that the collection was made at that shop. See section 3. |
| A push-notification token for your phone | So the app can tell the owner "a collection was just recorded" without an SMS. Issued by Google's Firebase service; it identifies the phone, not you. |
| Basic technical records (app errors, request logs) | To find out why something broke on your phone before you have to tell us. |
| A sale invoice you scan (from app version 1.1.0): the invoice number and date, the buyer's name and GSTIN as printed, the seller's GSTIN, the item lines and the amounts | So a bill you printed from your own billing software lands on that shop's khaata without the office re-typing it. The owner reads the paper on the phone, types the total himself and confirms; nothing is recorded until he does. We keep only what we list here. The bank details, PAN, phone numbers, addresses and the amount-in-words line on the invoice are never stored, and the photograph itself never leaves the phone — see section 5. |
We do not ask for your contacts, your photo gallery or any government ID. The camera opens only when the owner chooses to scan an invoice, through Google's document scanner, and the photo stays on the phone.
3. Location
Field Scout takes one location reading, at the moment a salesman records a collection or marks a shop as closed. It is stored with that one entry and shown only to that distributor's office. It is not a trail: nothing is recorded between shops, nothing runs in the background, and the app never asks for location while it is not being used.
The salesman can refuse the permission. The collection is recorded exactly the same way, with the location simply left blank. The salesman's own screen tells him this before the phone asks.
4. Other people's information you enter
When you import a client book with shop owners' numbers, or invite a salesman by his number, that is another person's information and you are the one who collected it. We store and process it only to keep your records for you. We do not market to those people, and we do not use their details for anything else.
A receipt can be sent to your client as a PDF. The message and the link in it are about that one receipt; they are not advertising, and the client can ask us to stop at any time via the address in section 12.
5. Who else sees it
Only the services that make the app work, and only the part each one needs:
- SMS delivery — MSG91 (Walkover Web Solutions Pvt. Ltd., India) receives your mobile number to deliver the login code, sent from our registered sender ID
DKNCOP. - Push notifications — Google Firebase Cloud Messaging receives the phone's token and the short text of the notification. It does not receive your records.
- Reading a scanned invoice — the text on the paper is recognised on the phone itself, by Google's ML Kit text recogniser and Google Play services' document scanner, which run on the device. No AI service and no company outside receives the invoice. Only the recognised words and their positions are sent to our server, which uses them to read the lines and the total and does not keep the words themselves; the photograph is not uploaded at all.
- Hosting — our servers and database run on Amazon Web Services in the Mumbai region (ap-south-1), i.e. your data stays in India.
- Payments — the app takes no payment today; Field Scout is free for every distributor until 31 March 2027. When charging begins we will say so in the app first, and this policy will name the payment provider before any payment is taken.
We do not sell your data, we do not share it for advertising, and no other business using Field Scout can see anything of yours. A distributor's office can see what its own staff record — that is what the app is for — and nothing beyond it.
6. How long we keep it
- Your client book, orders, collections and cash-jama: as long as your account is open — that is the record you are relying on.
- Scanned invoices you confirmed: as long as your account is open, like the rest of the khaata. An invoice you cancel is kept with its cancellation mark, because the khaata line it reversed must stay explainable. A scan you did not confirm is discarded.
- Location readings: 90 days. After that the coordinates are erased automatically; the collection and its receipt stay.
- Push tokens: until you log out, or 180 days after a phone stops being used.
- The words of a notification we sent you: 90 days, then emptied. The fact that it was sent is kept for a year.
- A staff member who leaves: his name is erased 90 days after his seat is closed.
- Technical logs: for as long as your account is open. We use them only to find and fix faults.
- After your account is deleted: your business and every login stop working immediately, and the personal details are removed within 7 days. Backup copies are locked and expire on their own, so a copy can remain for up to 30 days. Records we are required by law to keep (for example tax records) stay for the period the law sets.
7. Your rights
Under the DPDPA you can:
- ask for a copy of the information we hold about you;
- ask us to correct anything that is wrong;
- ask us to delete your account and the data in it — see how to delete your account;
- nominate someone to act for you if you cannot;
- complain to us, and to the Data Protection Board of India if we do not resolve it.
Write to [email protected] and we act on it. You do not have to give a reason, and we will not make it difficult.
A salesman's entries belong to the distributor's records. A salesman who leaves can ask us to close his login; the entries he made stay in the distributor's books, with his name, because they are the distributor's accounts.
8. Consent
The app shows you a short version of this notice on the screen where you enter your number, before anything is sent. Continuing is your consent, and we record the date you gave it. You can withdraw consent at any time by asking us to close your account — the app stops working for you at that point, because there is nothing left for it to keep.
9. Keeping it safe
Traffic between the app and our servers is encrypted. Your login tokens are stored in your phone's encrypted storage and are excluded from cloud backups. Access to production data is limited to the people who run the service.
10. Children
Field Scout is a tool for running a business and is not directed at children. We do not knowingly create accounts for anyone under 18.
11. Changes
If this policy changes in a way that affects you, we will say so in the app before the change applies.
12. Contact
Grievance Officer: Nirmala Parida · [email protected] · +91 78490 14307
Aadishre Technologies (proprietor: Nirmala Parida), Netaji Nagar, Kaki Gaon Road, Opposite College Road, Koraput 764036, Odisha, India.